The Minisink Valley Central School District has developed and implemented an asbestos management plan. This plan is designed to effectively manage asbestos containing material in all school buildings. This plan is available for review by parents/guardians of all students in the School District. Contact the Director of Facilities 845-355-5229 if you have any questions regarding this matter.
Access to Student Records/Student Directory Information/Student Privacy
The Family Educational Rights and Privacy Act (“FERPA”) affords parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records, including:
The right to inspect and review the student’s education records within 45 days the School District receives a request for access. Parents/Guardians or eligible students should submit to the Principal a written request that identifies the record(s) they wish to inspect. The Principal will make arrangements for access and notify the parent/guardian or eligible student of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the parent/guardian or eligible student believes are inaccurate or misleading. Parents/Guardians or eligible students may ask the School District to amend a record that they believe is inaccurate or misleading or otherwise. They should write to the Building Principal, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the School District decides not to amend the record, as requested by the parent/guardian or eligible student, the School District will notify the parent/guardian or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent/guardian or eligible student when notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School District as an administrator, supervisor, instructor or support staff member (including health or medical staff); a person serving on the Board of Education; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, District’s insurance company, related service provider or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility. Upon request, the School District discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.
The right not to have Directory Information and Limited Directory Information disclosed without prior written consent. This School District designates the following items as Directory Information, and may disclose any of these items without prior written consent, unless notified to the contrary, in writing, by the parent/guardian or eligible student within 14 days of receipt of this notice:
- Student’s name
- Student’s school email address
- Parents’/guardians’ name
- Enrollment status
- School of attendance
- Grade level
- Participation in school activities or sports
- Weight and height if a member of an athletic team
- Degrees and awards received
- Photographs and videos for in-school viewing, student publications, and for broadcast media
- Photographic/digital images, voiceprints, video and streaming video for instructional and school purposes
In addition to the above designated “directory information”, the following information is “limited directory information” which may be released only to students, parents, PTAs, booster clubs and other school-related organizations:
- Student’s address
- Student’s telephone number
- Parents’/guardians’ email address
- ID number, user ID or other unique personal identifier used by a student for purposes of accessing or communicating in electronic systems, but only if the ID cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the student’s identity.
The Protection of Pupil Rights Amendment (“PPRA”) affords parents and students over 18 years of age certain rights with regard to student surveys, instructional materials, physical examinations or screenings, and the collection, disclosure, or use of personal information. The district will provide you with the specific or approximate dates during the school year when any of the following are scheduled or expected to be scheduled:
- Activities involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or selling that information;
- The administration of any survey containing:
- Political affiliations or beliefs of the student or student’s parent;
- Mental or psychological problems of the student or student’s family;
Sex behavior or attitudes;
- Illegal, anti-social, self-incriminating, or demeaning behavior;
- Critical appraisals of others with whom respondents have close family relationships;
- Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
- Religious practices, affiliations, or beliefs of the student or student’s parent; or
- Income, other than as required by law to determine program eligibility.
- Parent consent is required before students must submit to a survey that concerns one or more of the areas in #2 if the survey is funded, in whole or in part, by a program of the U.S. Department of Education.
- Parents must receive notice and an opportunity to opt a student out of any other survey that concerns the areas in #2.
- Parents must receive notice and an opportunity to opt a student out of any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by a school and scheduled by the school in advance, and not necessary to protect the immediate health and safety of the student, except for any physical exam or screenings permitted or required under NYS law.
- Parents must receive notice and an opportunity to opt a student out of activities involving collection, disclosure, or use of personal information collected from students for marketing or to sell or otherwise distribute the information to others. (This does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions.)
7. Parents may inspect, upon request and before administration or use of:
- Protected information surveys of students and surveys created by a third party;
- Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
- Instructional material used as part of the educational curriculum.
You will have the opportunity to exclude your child from participating in any of the above activities, by notifying the district in writing. Please call or contact the principal of your child’s school if you have questions about this notice.
Annual Professional Performance Review (APPR) of teachers and principals
Education Law 3012-d prohibits the disclosure of APPR of individual teachers and principals under the New York State Freedom of Information Law. However, parents/guardians of students in the District have the right, upon request, to review and receive the final quality rating and composite APPR effectiveness score of individual teachers and principals to which their children have been assigned for the current school year. (NOTE: There was no APPR for teachers and principals during the 2019-2020 and 2020-2021 school years.)
There is a definite relationship between regular attendance and success in school. Parents/Guardians are urged to impress upon their children the importance of punctuality and regular attendance. The New York State Education Law requires every child age 6 (by December 1) through the school year in which they become 16 to be in attendance at school. Excused absences include sickness, a death or serious illness in the family, observance of certain religious holidays, and a requirement to be in court. Medical and other appointments should be scheduled after school if at all possible.
Body Mass Index Reporting
Because New York State is interested in data about children’s health, schools are required to keep height and weight data and to calculate students’ Body Mass Index (BMI). BMI is a way of checking for underweight or overweight children based on their height and weight. Some schools will be surveyed by the state Department of Health each year and asked to share the number of students they have in each of six possible BMI categories based on students’ age and sex. If our district is surveyed by the state, we will only share group data (for instance, the number of second-grade boys whose BMI is below the fifth percentile), not individual data. However, if parents wish their child’s data to be excluded from such group calculations, they may do so by contacting their child’s school.
Child Abuse Reporting
If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services (OCFS). If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online on the OCFS website at http://ocfs.ny.gov/main/cps.
Child Nutritional Program
In fulfilling its responsibilities under the National School Lunch and Breakfast Programs, the Minisink Valley Central School District agrees to:
- Serve meals free to any student who is a member of a family which has an annual income below the applicable family size income level adopted by the School District, as prescribed by the New York State Education Department.
- Prohibit the physical segregation of, or any other discrimination against any student because of his/her inability to pay the full price of meals.
- Follow the hearing procedure outlined in District regulations for the appeal of decisions regarding eligibility.
The Minisink Valley Central School District assures the New York State Education Department Child Nutrition Program Administration that the School District will uniformly implement the regulation with respect to determining the eligibility of students for free meals in all National School Lunch and Breakfast Program participating schools under its jurisdiction.
- Designated Official
The title of the official(s) who has been designated to determine which students are eligible for free meals under the regulations is District Registrar Diane Super.
- Criteria for Determining Eligibility
The Minisink Valley Central School District will use the Federal Income Eligibility Guidelines for determining eligibility for free and/or reduced-price meals. The only specific criteria to be used will be gross family income and the number of individuals in the family, and will be uniformly applied by all National School Lunch and Breakfast Program participating schools under the jurisdiction of the School District. The scale based on the above criteria may be changed from year to year by the New York State Education Department in accordance with the annual United States Secretary of Agriculture’s guidelines. Any change in the scales will be submitted to each School District by the New York State Education Department for their adoption.
Board of Education for the 2023-24 school year
The Minisink Valley Board of Education consists of nine elected members from the community. They are volunteers who serve the community and school district without compensation.
Board members are: Shawn Cahill, William Cooper, Joseph Flaherty, Dr. Scott Hines, Angela Koenig, Ruth Luis, Anthony Monaco and Patricia M. Reynolds.
Board of Education regular meetings begin at 6:30 p.m. and currently take place in the Middle School’s auditorium.
Dignity for All Students: Prohibiting Discrimination and Harassment of Students
The Minisink Valley Central School District is committed to providing a safe and productive learning environment within its schools. In accordance with New York State’s “Dignity for All Students Act” (“DASA”), the Board is committed to promptly addressing incidents of harassment and/or discrimination of students that impede students’ ability to learn. This includes bullying, taunting or intimidation in all their myriad forms as outlined in District Policy 7370 which may be found on the District’s website, www.minisink.com.
The Board condemns and strictly prohibits all forms of discrimination, such as harassment, hazing and bullying on school grounds, school buses and at all school-sponsored activities, programs and events, whether on or off school property. No student shall be subjected to harassment by employees or students on school property or at a school function. Nor shall any student be subjected to discrimination based on the student’s actual or perceived race (including traits historically associated with race such as hair texture and protective hairstyles), color, weight, physical size/shape, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender (including identity and expression), or sex, by school employees or students on school property or at a school function.
Discrimination, harassment, hazing or bullying that takes place at locations outside of school grounds which can be reasonably expected to materially and substantially interfere with the requirements of appropriate discipline in the operation of the school or impinge on the rights of other students is prohibited, and may be subject to disciplinary consequences. In addition, the District reserves the right to discipline students who engage in harassment of students off school property under circumstances where such off-campus conduct would be violative of the student code of conduct.
Building DASA Coordinators:
Elementary School DASA Coordinator:
Otisville Elementary School DASA Coordinator:
Intermediate School DASA Coordinator:
Middle School DASA Coordinator:
High School DASA Coordinator:
Districtwide DASA Coordinator:
Assistant Superintendent for Curriculum and Instruction
Disclosure of Information to the Military
Pursuant to the Federal No Child Left Behind Act, and then the Every Student Succeeds Act, the Minisink Valley Central School District must disclose to military recruiters and institutions of higher learning, upon request, the names, addresses, and telephone numbers of high school students. The School District must also notify parents/guardians of their right and the right of their child to request that the District not release such information without prior written parental consent. Therefore, if you, as a parent/guardian of a high school student, or a high school student, wish to exercise your option to withhold your consent to the release of the above information to military recruiters and/ or institutions of higher learning, you must complete, sign, date, and return the form provided by the High School Main Office, or send a letter to that effect to the attention of the High School Principal.
Equal Employment and Educational Opportunity
The Minisink Valley CSD is an equal opportunity employer and does not discriminate against any employee or applicant for employment in its programs and activities on the basis of race, color, creed, national origin, religion, sex, sexual orientation, gender (including gender identity and expression), disability, age, military status, predisposing genetic characteristics, marital status, domestic violence victim status, criminal arrest or conviction record, or any other basis prohibited by state or federal non-discrimination laws. This nondiscriminatory policy includes : recruitment and appointment of employees, as well as pay and benefits. Any inquiries and complaints regarding employment discrimination in the district may be referred to Michael Giardina, Assistant Superintendent for Human Resources..
The District condemns and prohibits all forms of discrimination and harassment in educational programs, activities and services based on actual or perceived race (including traits historically associated with race such as hair texture and protective hairstyles) color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender (including identity and expression) or sex. If you believe that you have been discriminated against, you may make a claim that your rights have been denied. A claim or grievance may be filed with the following individuals:
Title IX/VII Coordinator
Michael Giardina, Assistant Superintendent for Human Resources
Section 504 Rehabilitation Act Coordinator/ADA Compliance Coordinator/ District Homeless Liaison
Jeffrey Finton, Director of Pupil Personnel Services
District Title IX Alternate Coordinator
Supervisor of Special Education
Fire inspection notice
Notice is hereby given that the annual inspection for 2023 of the Elementary, Middle, High and Otisville school buildings as well as all other buildings and storage areas of Minisink Valley Central School District for fire hazards which might endanger the lives of students, teachers, employees therein, has been completed and the report thereof is available at the office of Buildings & Grounds at the Intermediate and Elementary Building, 2320 Route 6, Slate Hill, N.Y. 10973 for inspection by all interested persons.
HIPAA Notice and Its Application to the School Setting
HIPAA (the Health Information Portability and Accountability Act) is a federal law that imposes standards for the protection of individual health information. It is important to distinguish between HIPAA and FERPA (the Family Educational Rights and Privacy Act). Educational records that are subject to FERPA are expressly exempted from HIPAA’s coverage. Therefore, the confidentiality and privacy of school health records that are part of the student’s educational record are governed solely by FERPA. The passage of HIPAA does NOT change that in any way. HIPAA does, however, affect the nature of the exchange of information from the student’s health care provider TO the school. Previous informal exchanges between health providers and school health staff are no longer permitted; explicit written authorization is required from the parent or guardian in order for information to flow to the school. For example, immunization records require such authorization. Within the school setting, FERPA continues to govern the exchange of healthcare information that is contained in the student’s educational record. It is not necessary to obtain a release of information from a parent or guardian in order to share such information with school staff for the purposes of ensuring the best and most appropriate care for a student.
Homeless Children Annual Notice
The School District shall provide a public education to all persons between the ages of 5 and 21 who are legal School District residents. The parent/guardian of a homeless child, or a homeless child if no parent/guardian is available, or the director of a residential program for runaway and homeless youth established pursuant to Article 19-H of the Executive Law, in consultation with the homeless child, where such homeless child is living in such program, may designate either the school district of current location, the school of origin, or a school district participating in a regional placement plan as the district the homeless child shall attend. All programs and services of the Minisink Valley Central School District are available to homeless students and unaccompanied youth. Students have the right to be enrolled even though the admission requirements have not been completed and prior student records are not available, and the right to transportation to and from school. The District’s Homeless Liaison is: Director of Pupil Personnel Services, P.O. box 217, 2320 Rt. 6, Slate Hill, N.Y. 10973; telephone: 845-355-5248.
Parents Bill of Rights for Data Privacy and Security
Pursuant to Sections 2-c and 2-d of the Education Law and Part 121 of the Commissioner’s Regulation, parents and students are entitled to certain protections regarding confidential student information. The District is committed to safeguarding personally identifiable information from unauthorized access or disclosure as set forth below:
- A student’s personally identifiable information cannot be sold or released for any commercial purposes;
- Parents have the right to inspect and review the complete contents of their child’s education record;
- The District is committed to implementing safeguards associated with industry standards and best practice under state and federal laws protecting the confidentiality of personally identifiable information, including but not limited to, encryption, firewalls, and password protection when data is stored or transferred;
- A complete list of all student data elements collected by the State is available for public review at www.nysed.gov/data-privacy-security/student-data-inventory or by writing to the Superintendent’s Office, Minisink Valley Central School District, P.O. Box 217, 2320 Rt. 6, Slate Hill , NY 10973; and
- Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to your child’s building principal.
- The District has entered into contracts with certain third-party contractors who have been sent student data and/or teacher data and/or principal data. The following information about such contractors appears in the attachment to this document as required by law:
- The names of the third-party contractors, the exclusive purpose(s) for which the data will be used;
- The commencement and termination dates of each such agreement;∙ A description of how the data will be disposed by the contractor when the contract purpose has been fulfilled;
- The data storage and security measures undertaken.
7. Agreements with third party contractors will ensure that the subcontractors, persons or entities that the third-party contractor will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements.
8. A parent, student, eligible student, teacher or principal may challenge the accuracy of the student data or teacher or principal data that is collected by filing a written request with the Superintendent of Schools.
Pesticide Annual Notification
New York State Education Law Section 409-H, effective July 1, 2001, requires all public and nonpublic elementary and secondary schools to provide written notification to all persons in parental relation, faculty, and staff regarding the potential use of pesticides periodically throughout the school year. The Minisink Valley Central School District is required to maintain a list of persons in parental relation, faculty, and staff who wish to receive 48-hour prior written notification of certain pesticide applications. The following pesticide applications are not subject to prior notification requirements: a school remains unoccupied for a continuous 72 hours following an application;H antimicrobial products; nonvolatile rodenticides in tamper resistant bait stations in areas inaccessible to children; nonvolatile insecticidal baits in tamper resistant bait stations in areas inaccessible to children; silica gels and other nonvolatile ready-to-use pastes, foams, or gels in areas inaccessible to children; boric acid and disodium octa borate tetrahydrate; the application of EPA designated biopesticides; the application of EPA designated exempt materials under 40CFRI52.25; the use of aerosol products with a directed spray in containers of 18 fluid ounces or less when used to protect individuals from an imminent threat from stinging and biting insects including venomous spiders, bees, wasps, and hornets. In the event of an emergency application necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the 48-hour prior notification list. If you would like to receive 48-hour prior notification of pesticide applications that are scheduled to occur in your school, contact: Director of Facilities , Minisink Valley Central School District, P.O. Box 217. 2320 Rt. 6, Slate Hill, NY 10973 telephone: 845-355-5229. Written notification must be provided to all persons in parental relation and staff at the following intervals throughout the school year: at the beginning of the school year; within two school days of the end of winter recess; within two school days of the end of spring recess; and within ten days of the end of the school year.
Promotion and Placement
Grade promotion and the placement of students within the District’s instructional system is at the discretion of the school administration and is subject to review at any time. In making such decisions, the administrator or Building Principal will be guided by: performance in class; past records, including various measures of student growth; recommendations from parents/persons in parental relation to the student, and teachers; and any other appropriate sources of information. With regard to student placement decisions, parents/persons in parental relation to the student may submit written requests for teacher attributes that would best serve their child’s learning needs; however, requests for specific teachers will not be honored. (See Policy 7210)
Parental Notification Regarding Highly Qualified Teachers under Every Student Succeeds Act (ESSA)
Upon parent/guardian request and in a timely manner, the District will provide information regarding the professional qualifications of the student’s classroom teacher(s), including, at a minimum:
- Whether the teacher has met State qualifications and licensing criteria for the grade levels and subject areas in which the teacher provides instruction;
- Whether the teacher is teaching under an emergency license or waiver through which the State qualifications or licensing criteria have been waived;
- The baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field or discipline of the certification or degree; and
- Whether the child is provided services by paraprofessionals and, if so, their qualifications.
- Additionally, schools that receive Title I funding shall provide each individual parent/guardian timely notice that the parent’s/guardian’s child has been assigned or has been taught for four or more consecutive weeks by a teacher who is not highly qualified, as per ESSA.
Title I Parent and Family Engagement Annual Notice
The District will collaborate with parents and other family members to help students participating in Title I programs reach their academic potential and to improve the District’s overall academic quality. As part of its collaboration, the District will conduct outreach; plan and implement programs, activities, and procedures for parent and family member engagement; and consult meaningfully with parents and family members. The Title I programs shall include input from parents of students who participate in Title I programs. To that end, a Title I Parents Advisory Committee shall be constituted by the District each year, composed primarily of members who are parents of children served by the Title I programs and projects.
The District encourages participation by parents of students and family members in the Title I programs in the education of their children. To that end, the District shall:
- Convene an annual meeting, at a convenient time, inviting all parents of participating children to attend, to inform parents of their school’s participation in Title I, its requirements and their right to be involved. The District shall explain the reasons for such participation, as well as the specific instructional objectives and methods of the program, a description and explanation of the curriculum being used, the forms of assessment used to measure student progress and expectations for student achievement.
- Offer opportunities for regular meetings of parents and family members at flexible times (e.g., morning or evening) to formulate suggestions, share experiences with other parents and participate in decisions relating to the education of their children.
- Support parent efforts, including training, where practicable, to assist students in homework efforts and in understanding program requirements.
- Provide parents with their children’s individual assessment results and seek feedback from parents for improved understanding.
- Train parents, teachers, and principals to build a partnership between home and school and to work together effectively, including development and implementation of a school-parent compact that outlines how parents, the school staff, and students will share responsibility for improved student achievement.
- Involve parents and family members in an organized, ongoing and timely way, in the planning, review and improvement of Title I programs and the policies affecting the program, particularly the parental involvement component.
- Respond to parents’ suggestions in a timely manner and include parent and family member comments regarding their lack of satisfaction in the plan.
- Provide the necessary support, including technical assistance and coordination, to assist in planning and implementing effective parental involvement.
The District shall assess, annually, through consultation with parents and family members of participating students , the efficacy of the parent involvement program, particularly in terms of increasing parent participation and identifying barriers to greater parent participation, such as being economically disadvantaged, disabled, or limited English proficiency, limited literacy, or any racial or ethnic minority.
For more information contact Christian Ranaudo, Assistant Superintendent of Curriculum and Instruction at 845-355-5111, or email: email@example.com.
English Language Learners Annual Notice
All students identified as English Language Learners will receive instruction in a stand-alone and/or integrated English as a New Language (ENL) program as per Part 154 of the Commissioner’s Regulations.
All new entrants will be screened to determine which students are possibly English Language Learners (ELLs). The initial identification process which determines ELL status will be completed within 10 days of the student’s enrollment. The NYSITELL Assessment will be completed for each first time ELL entrant. In addition, the NYSESLAT Assessment will be completed for each ELL annually and the results will be utilized to determine the student’s continued eligibility in the English as a New Language program.
Annual evaluation data in the content areas will be collected on each student to measure the student’s academic progress and the need for future services.
English Language Learners will be provided with equal access to all school programs and services offered by the District commensurate with their age and grade level and will have equal opportunity to participate in all school programs and extracurricular activities.
All laws and regulations regarding entry screening and procedures for diagnostic evaluation and placement of ELLs with possible disabilities will be followed. English Language Learners who are suspected of having an educational disability will be referred to the Committee on Special Education (CSE) in accordance with Part 200 and Part 154 of the Commissioner’s Regulations.
Notification of a child’s designation as an English Language Learner and placement in an appropriate program, as well as other school related information, will be distributed to the child’s parents or to the persons in parental relation or translated into the “language and mode of preferred communication as identified.”
Transitional services will be provided for former limited English proficient students for two years after they have reached proficiency on the NYSESLAT Assessment. For more information contact Christian Ranaudo, Assistant Superintendent of Curriculum and Instruction at 845-355-5111, or email: firstname.lastname@example.org.
Section 504 of the Rehabilitation Act of 1973
Section 504 of the Rehabilitation Act of 1973, commonly called “Section 504,” is a federal law that protects students from discrimination based on disability. Section 504 assures that students with disabilities have educational opportunities and benefits equal to those provided to students without disabilities. Students may be eligible for evaluation and reasonable accommodations to enable access to educational facilities, programs and services. To be eligible, a student must have a physical or mental impairment that substantially limits one or more major life activities. If you believe that your child may have a disability and be entitled to reasonable accommodations and/or services, please contact Jeffrey Finton at email@example.com